Exhibitor Details | Exhibit Registration | Submit Payment


Welcome Sponsors, Exhibitors and Advertisers,

Download the 2019 Sponsor, Exhibitor and Advertising Invitation.

MMEA, the Massachusetts Music Educators Association, in affiliation with NAfME, the National Association for Music Education, is pleased to present our annual All State Conference and Exhibition March 5-7, 2020, at the Boston Seaport Hotel/World Trade Center.

The annual All-State Conference features as many as 120 sessions, several concert hours and casual concerts, and is attended by more than 800 music educators and 500 of Massachusetts' top student musicians performing band, orchestral, jazz and choral works.

The All-State conference provides a unique opportunity for you to present your products and services to a dedicated and captive audience over the 3-day event.

Questions Regarding Exhibits?
Please Contact Catherine Iatesta catherine.iatesta@gmail.com,

Questions Regarding Sponsorships and Advertising?
Please contact Kristen Harrington massmusicnews@gmail.com.

Sponsorship Packages

Platinum, Gold, and Silver sponsorship packages present opportunities for digital advertising on massmea.org, cover position advertising in the Conference Program Book, and signage presence during dedicated exhibit hall receptions and casual concert hours. Exhibit table included with sponsorship packages.
Download the
2019 Sponsor, Exhibitor and Advertising Invitation.
For more information, please contact MMEJ Business Manager, Kristen Harrington (massmusicnews@gmail.com).

Exhibitors can look forward to dedicated exhibit hall spotlight receptions, including an exhibit hall spotlight hors d’ oeuvre reception and casual concert hour on Thursday afternoon, February 28, and a breakfast/coffee hour on Friday morning, March 1.

Exhibit space will be awarded on a first-come first-served basis.

Exhibitor Details and Registration

MMEA 2020 All-State Conference
March 5-7, 2020
Boston Seaport Hotel/World Trade Center
Boston, MA

Exhibit Hours
Thursday, March 5, 9 AM to 6:00 PM (5:00 – 6:00 PM Exhibit Hall hors d’oeuvre Reception & Casual Concert)
Friday, March 6, 9 AM to 5 PM
Saturday, March 7, 9 AM to 2 PM (optional)

Set-up Times
Wednesday, March 4, 6:30 PM to 9 PM
Thursday, Mach 5, 7 AM to 9 AM

Exhibit Space is booked in six-foot increments. Each exhibit space consists of (1) 6-foot open table top display area and two chairs (no pipe and drape). One (1) 6-foot table is provided per exhibit space.

Exhibit Fee
The standard exhibit fee is $400 per 6' space for commercial enterprises, or $300 for Colleges and Universities.

Number of Representatives per Exhibitor
Please note that a maximum of four (4) individuals may be registered to represent your firm or institution.

Registration Deadline
The deadline for Exhibitor Registration is February 2, 2020.

Electrical Service
For electrical service, please download and process the
2019 Exhibit Electrical Order Form.
MMEA will not be handling any electrical requests.

Hotel Shipping Information
Shipping information is detailed here: Seaport Shipping Instructions.

Load-In/Load-Out Instructions
Seaport Load-In/Load-Out Instructions

Cancellation and Refund
Reservations made for exhibitor space must be cancelled by February 4, 2019, in order to receive a refund.

To Register To Exhibit

Exhibit Registration is closed for the 2019 Conference.

To Submit Exhibitor Registration Payment

For more information please contact MMEA or one of the committee members.
Catherine Iatesta (
catherine.iatesta@gmail.com), Exhibits Chair
Stephen A. Correia (scorreia1@rcn.com), Exhibits Committee


The Massachusetts Music Educators Journal (MMEJ) publishes two printed program books for the annual MMEA All-State events. The Conference Program Book, distributed to conference attendees at the Boston Sheraton Hotel, and the Concert Program Book, distributed to those in attendance at the All-State Concert at Symphony Hall in Boston, including parents, music educators, guest conductors, high-achieving school music student performing ensemble members, business supporters and sponsors.

For rates and specs, please download the 2019 Sponsor, Exhibitor and Advertising Invitation.

Deadline for 2019 All State Conference and Concert Program Book Advertising Reservations
January 4, 2019

Ad Space Reservations
Visit: http://massmea.org/advertising-mmej Or email: massmusicnews@gmail.com

Publication Dates
February 28 – March 2, 2019

Massachusetts Music Educators Association

MMEA logo

Michael LaCava
Interim Executive Director
PO Box 3886
South Attleboro, MA 02703-3886