Assistant Registrar/Facilities Coordinator (Bilingual Preferred)
The Assistant Registrar/Facilities Coordinator is an integral member of the registration team, serving as a first point of contact, and will present a warm and welcoming environment for the school’s families, students and visitors. The position will assist with running an efficient registration office as well as oversee the coordination of facilities planning and maintenance to ensure that the school is safe, secure and well maintained. Status: Full-Time (40 hours/week), Exempt Schedule will include Saturdays and some weekday evenings Includes onsite and remote work, to be mutually agreed upon Start Date: September/October 2020 Reports to: Chief Finance / Operating Officer (CFO/COO) Works Closely With: Chief Finance / Operating Officer (CFO/COO), Registrar/Office Manager, Faculty Roles & Responsibilities Registration/Administrative • Ensure registration procedures are streamlined and operating effectively • Manage registration office operations, provide administrative coverage and be responsible for opening/closing school • Register students for music instruction and classes • Process student and family data in registration software • Maintain updated faculty schedules and communicate with faculty regarding teaching schedules and changes • Update teaching room schedules • File and maintain student records • Assist with producing registration and enrollment data reports • Answer phone calls and provide customer service support • Provide general information about program offerings • Follow-up on all inquiries Tuition Collection • Assist with monthly billing process and tuition collection procedures • Record tuition transactions and adjustments in registration system • Assist with reconciling daily income reports • Assist with preparing income deposits Facilities • Work with Operations to coordinate all facility activities including building maintenance and repairs and ensuring that permits are up-to-date and facility is in compliance with regulations • Coordinate facilities activities including processing room/space set up requests, managing space rentals, and scheduling of events • Arrange chairs, tables, technology equipment, and other items for all events Qualifications • Bachelor’s Degree preferred • Bilingual speakers (Spanish or Chinese – Spanish preferred) • 1-2 years professional experience • Strong written and verbal communication • Highly organized, detail oriented, and prioritizes tasks to maximize workflow • Embraces change, can adjust to shifting priorities and meet deadlines • Previous experience in arts administration and/or school environment • Ability to create a culturally competent and inclusive environment • Motivated and can work independently as well as collaboratively across teams • Proficient in Microsoft Office Suite & Google Apps Compensation & Benefits • Range is in the $30k’s • Benefits include medical insurance (group health and flexible spending account), paid time off, non-contributory (self-funded) 403(b) retirement plan, and discounts on music instruction at CMCB. Application Instructions Interested candidates should send a resume and cover letter (ATTN: Meghan Jasani, Chief Finance / Operating Officer) to jobs@cmcb.org. Application deadline is September 25th, 2020. Please no phone calls or walk-ins.
Community Music Center of Boston
Meghan Jasani